File Naming Conventions

Naming conventions for clinical data and metadata files being submitted for upload into LabCAS

 File naming conventions should be used for all clinical, biospecimen and associated metadata files. You DO NOT need to rename data files.

Structure:

<Study ID>_<Site ID>_<File Type>_<File Submission Date>_<Version>_<Date Upload Type>

 

Examples:

12_82_ClinicalCore_20200212_0_DATA.xlsx

12_111_Biospecimen_20200213_1_META.xlsx

12_109_SOP_FFPELabelShip_20200427_1_DATA.pdf

 

File naming elements:

  • Study ID = identifier provided by CDMG to uniquely identify the MCL study. List of study IDs may be found on the MCL portal.
  • SiteID = identifier provided by CDMG to uniquely identify an MCL research team. List of Site IDs may be found on the MCL portal.
  • File Type = type of data captured in the submitting file, e.g. ClinicalCore, Biospecimen, SOP_SOP name, Document 
  • File Submission Date = date the file is submitted to LabCAS for capture in the archive, formatted as YYYYMMDD.
  • Version = the version of the file submitted, with 0 being the first submission. Files submitted more than once should increment version.
  • Data Upload Type =“DATA” for the data file or “META” for the metadata file.